Question & Answer
What Does a Boardroom Renovation Cost?
Short Answer
A boardroom renovation with contemporary media technology costs roughly between €25,000 and €90,000 — depending on the level of equipment, from a functional base setup with reliable presentation technology to a premium implementation with scene control and on-brand media surfaces. Elaborate flagship rooms can exceed that. What matters is the demand placed on design and ease of use — not company size. The project calculator provides an initial estimate for your case; a reliable figure comes only from the initial consultation.
In 30 Seconds
- The range spans from around €25,000 for a functional setup per room to a six-figure amount for premium implementations with scene control.
- The underestimated core is the audio, not the display — it determines whether video conferences are perceived as tiring.
- Monitoring and maintenance add from around €300 per month, often bundled with other rooms in a service contract.
What Companies Typically Choose by Size
Rule of Thumb
For a single room, headcount is a weak cost driver — a boardroom costs about the same whether the company has 80 or 8,000 employees. What increases with size is mainly the number of rooms that need to be equipped consistently.
As a rough guide per room:
| Company Size | Typical Choice | One-Time / Room | Operations |
|---|---|---|---|
| Small, one room | Functional boardroom | from around €25,000 | from around €300/mo |
| Medium, several rooms | Functional to premium | around €25,000–90,000 | from around €300/mo |
| Large, multi-site | Flagship with rollout | six-figure range | individual calculation |
Get an order of magnitude for your case in the project calculator — there you first select the company size and then receive a matching range.
What the Costs Are Made Up Of
- Display technology or LED — the most visible, but not always the largest item. The jump from a large display to a seamless LED surface significantly changes the budget.
- Audio — the underestimated core in boardrooms. Ceiling microphone arrays with clean echo cancellation determine whether video conferences are perceived as tiring.
- Control — the difference between "works if you know how" and "works for everyone" lies almost entirely in scene programming.
- Lighting — video conferences need light on faces, not on tabletops. Existing ceiling lighting rarely achieves that.
- Acoustics and furnishing — absorber surfaces, cable integration into the table, cable management.
Build-Out Levels Compared
The three levels differ mainly in the level of equipment, not in sharply defined price tiers — the transitions are fluid and depend heavily on the individual case.
Functional
from around €25,000
- reliable presentation technology
- one-button operation
- solid acoustics
Premium
around €35,000–90,000
- plus scene control
- on-brand media surfaces
- remotely maintainable
Flagship
six-figure range
- seamless LED
- interactive elements
- custom lighting and furniture design
Three Mistakes That Become Costly Later
What Can Only Be Corrected Later at Significant Expense
- Technology without an operating concept — anyone who doesn't plan maintenance alongside it ends up, after two years, with a room where individual functions quietly fall out of use.
- Too many control options — the more choice, the greater the uncertainty before important appointments. Fewer, clearly named scenes work better than maximum flexibility.
- Audio planned for looks — microphones are often placed where they don't stand out, rather than where they sound good.
Ongoing Costs
Monitoring and maintenance for a boardroom typically starts from around €300 per month depending on scope, often bundled with other rooms in a service contract. Without support, the most common outcome is not total failure but a gradual decline in usage quality.
Frequently Asked Questions
What does media technology for a conference room cost?
For a typical conference room or boardroom, media technology costs including control systems and acoustics range roughly between €25,000 and €90,000, depending on the demands placed on design and ease of use. There is no upper limit.
Is an LED wall worth it in a boardroom?
Only if the room size and viewing distance justify it and the surface is used regularly for presentations with external impact. For purely internal use, a high-quality large display is usually the more economical choice.
Related
Reliable Figures for Your Case?
In the audit, the range becomes a concrete calculation.