Question & Answer

What Does a Boardroom Renovation Cost?

3 min read Reviewed August 2026 Indicative price ranges, net

Short Answer

A boardroom renovation with contemporary media technology costs roughly between €25,000 and €90,000 — depending on the level of equipment, from a functional base setup with reliable presentation technology to a premium implementation with scene control and on-brand media surfaces. Elaborate flagship rooms can exceed that. What matters is the demand placed on design and ease of use — not company size. The project calculator provides an initial estimate for your case; a reliable figure comes only from the initial consultation.

In 30 Seconds

The range spans from around €25,000 for a functional setup per room to a six-figure amount for premium implementations with scene control.
The underestimated core is the audio, not the display — it determines whether video conferences are perceived as tiring.
Monitoring and maintenance add from around €300 per month, often bundled with other rooms in a service contract.

What Companies Typically Choose by Size

Rule of Thumb

For a single room, headcount is a weak cost driver — a boardroom costs about the same whether the company has 80 or 8,000 employees. What increases with size is mainly the number of rooms that need to be equipped consistently.

As a rough guide per room:

Company Size	Typical Choice	One-Time / Room	Operations
Small, one room	Functional boardroom	from around €25,000	from around €300/mo
Medium, several rooms	Functional to premium	around €25,000–90,000	from around €300/mo
Large, multi-site	Flagship with rollout	six-figure range	individual calculation

Get an order of magnitude for your case in the project calculator — there you first select the company size and then receive a matching range.

What the Costs Are Made Up Of

Display technology or LED — the most visible, but not always the largest item. The jump from a large display to a seamless LED surface significantly changes the budget.
Audio — the underestimated core in boardrooms. Ceiling microphone arrays with clean echo cancellation determine whether video conferences are perceived as tiring.
Control — the difference between "works if you know how" and "works for everyone" lies almost entirely in scene programming.
Lighting — video conferences need light on faces, not on tabletops. Existing ceiling lighting rarely achieves that.
Acoustics and furnishing — absorber surfaces, cable integration into the table, cable management.

Build-Out Levels Compared

The three levels differ mainly in the level of equipment, not in sharply defined price tiers — the transitions are fluid and depend heavily on the individual case.

Functional

from around €25,000

reliable presentation technology
one-button operation
solid acoustics

Premium

around €35,000–90,000

plus scene control
on-brand media surfaces
remotely maintainable

Flagship

six-figure range

seamless LED
interactive elements
custom lighting and furniture design

Three Mistakes That Become Costly Later

What Can Only Be Corrected Later at Significant Expense

Technology without an operating concept — anyone who doesn't plan maintenance alongside it ends up, after two years, with a room where individual functions quietly fall out of use.
Too many control options — the more choice, the greater the uncertainty before important appointments. Fewer, clearly named scenes work better than maximum flexibility.
Audio planned for looks — microphones are often placed where they don't stand out, rather than where they sound good.

Ongoing Costs

Monitoring and maintenance for a boardroom typically starts from around €300 per month depending on scope, often bundled with other rooms in a service contract. Without support, the most common outcome is not total failure but a gradual decline in usage quality.

Frequently Asked Questions

What does media technology for a conference room cost?

For a typical conference room or boardroom, media technology costs including control systems and acoustics range roughly between €25,000 and €90,000, depending on the demands placed on design and ease of use. There is no upper limit.

Is an LED wall worth it in a boardroom?

Only if the room size and viewing distance justify it and the surface is used regularly for presentations with external impact. For purely internal use, a high-quality large display is usually the more economical choice.

GuideModernizing a Boardroom CalculatorEstimate Costs Yourself ServiceCreative AV Spaces

Prices are indicative ranges (net, plus site-side works) based on comparable projects. Last reviewed: August 2026.

Reliable Figures for Your Case?

In the audit, the range becomes a concrete calculation.

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