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Question & Answer

What Does AV Technology for Conference Rooms Cost?

2 min read Reviewed August 2026 Indicative price ranges, net

Short Answer

Equipping a conference room costs, depending on size and requirements, roughly between €9,000 and €40,000 or more. The range spans from a compact huddle room or meeting-room starter setup through a mid-sized hybrid meeting room up to a large conference room or boardroom. Across many rooms, standardization significantly reduces per-unit costs. The project calculator gives a first orientation for your case; a reliable figure comes only from the initial consultation.

In 30 Seconds

  • Per room, the range spans from around €9,000 (huddle room) to around €40,000 or more (conference room or boardroom).
  • The last place to cut costs is audio and acoustics — they matter more than an even bigger display.
  • Across many rooms, standardization reduces costs more than any purchasing discount.

Prices by Room Type

As a rough guide, without claiming to be an exact calculation:

Room TypeOne-Time, per RoomCore
Huddle Room (2–6 people)from around €9,000Video bar, display, simple integration
Hybrid Meeting Roomaround €12,000–20,000Ceiling microphone, camera, control system
Conference Room/Boardroomfrom around €25,000Beamforming, LED/display, control-room operation

Why Audio Makes the Difference

The most expensive mistake is cutting costs on audio

In hybrid meetings, intelligibility for remote participants determines success. Good microphone coverage and room acoustics matter more than an even bigger display.

The Lever for Many Rooms

Rule of Thumb

Anyone equipping 10, 20 or 50 rooms saves not on the individual device but through standardization: the same technology, the same operation, the same support. This reduces training time and operating costs more than any purchasing discount.

Frequently Asked Questions

What does a hybrid meeting room cost?

A mid-sized hybrid meeting room with a ceiling microphone, camera and control system typically costs around €12,000 to €20,000. Smaller huddle rooms are somewhat cheaper.

Where should you not cut costs?

On audio and acoustics. A poor microphone or an echoey room makes every hybrid meeting exhausting — this is where quality pays off most directly.

Are the prices binding?

No, these are indicative ranges (net, plus on-site services). For rollouts across many rooms, standardization results in lower per-unit costs.

Related

QuestionWhat to Consider for Hybrid Meeting Rooms?TermMedia ControlServiceCreative AV Spaces

Price information consists of rough, indicative ranges (net, plus on-site services) based on comparable projects and may vary significantly in individual cases. The project calculator provides an additional first orientation; it does not replace a reliable calculation. Last reviewed: August 2026.

Equipping Multiple Rooms?

We standardize so that operation and support stay cost-effective.

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